Privacy Policy

Who we are

Univoc Foundation ("we", "us") is a workforce company that places skilled and blue-collar workers into roles at industrial and commercial firms. We act as the employer of record for the workers we place — meaning you are on Univoc's payroll, and the firm where you work is our client.

Because we place you, pay you, and file your statutory contributions, we hold and process personal data about you. For everything described in this policy, Univoc Foundation is the data fiduciary (the entity that decides how and why your data is used) under India's Digital Personal Data Protection Act, 2023 (the "DPDP Act").

For any question about your data or this policy, write to us at support@univoc.in.

What data we collect

Identity and contact details: your full name, mobile number (used to sign in), and — if you provide them — your email address, city, state, and PIN code.

Professional details: your highest qualification, education and work history, the resume and any documents you upload, your cover notes, and the jobs you apply to.

Placement and payroll details: once you accept a placement, we collect what we need to employ and pay you — your date of birth, bank account details for stipend disbursement, and, where the role requires identity verification, government identifiers such as Aadhaar or PAN. We collect these only at placement, not when you are merely browsing or applying.

Technical details: when you use the site we automatically receive your IP address, device and browser type (user agent), and basic usage logs needed to keep the service secure and working.

Consent records: when you sign up or submit a lead — including leads that reach us through advertising on platforms such as Meta — we record that you consented to be contacted and considered for work, along with the time and source of that consent.

How we use your data

To match and place you: we use your profile, qualifications, and resume to find suitable roles, to share your application with the relevant employer, and to move you through our placement pipeline.

To employ and pay you: once you are placed, we use your placement and payroll data to issue your offer letter, run monthly payroll, disburse your stipend, and make statutory filings such as EPF and ESI where they apply to your employment type.

To communicate with you: we use your mobile number and email to send one-time passcodes, application and placement updates, payroll information, and service messages.

To keep the service safe and lawful: we use technical and account data to prevent fraud and abuse, to secure your account, and to meet our legal, tax, and labour-law obligations in India.

On what basis we process your data

We process most of your data on the basis of your consent, which you give when you create an account, submit a lead, or upload your information. You can withdraw that consent at any time (see "Your rights" below).

Some processing is necessary to perform our agreement with you — for example, running payroll once you are placed — or to comply with a legal obligation, such as making statutory contributions and retaining employment and tax records. Where we rely on these bases, we continue to process the relevant data even if you withdraw consent, but only to the extent the law requires or allows.

Who we share data with

Employers you apply to: when you submit an application, we share your application — including your resume and the details you entered — with that specific employer so they can consider you. We do not share your resume with an employer until you apply to their role.

Banks and payment partners: to pay your stipend, we share the minimum bank and payroll information needed with our banking and payment processors.

Identity-verification vendors: where a placement requires KYC, we share the necessary identifiers with a verification vendor. Wherever possible we keep a verification token rather than your raw Aadhaar or PAN.

Government and statutory authorities: we share data where the law requires it — for example, EPFO and ESIC filings, income-tax reporting, or a valid request from a competent authority.

Service providers: we use trusted vendors for hosting, file storage, SMS delivery, and similar infrastructure; they process data only on our instructions and only to provide their service to us.

We do not sell your personal data, and we do not share it for third-party advertising.

How long we keep your data

We keep your profile and application data for as long as your account is active so you can apply to and track jobs. If your account becomes inactive, we keep it for a reasonable period in case you return, after which we delete or anonymise it.

Placement, payroll, and statutory records (such as payslips, EPF/ESI filings, and tax records) are kept for the periods required by Indian labour and tax law, even after you stop working with us. We retain only what those laws require, and for no longer than necessary.

Your rights under the DPDP Act

Under the DPDP Act you have the right to access a summary of the personal data we hold about you and how we process it; to correct or complete data that is inaccurate or out of date; to request erasure of your data; and to withdraw your consent at any time.

You can update most of your details yourself from your profile. For access, erasure, or consent-withdrawal requests, write to support@univoc.in or contact us in-app. We may need to verify your identity before acting, and we may retain data that the law requires us to keep (for example, statutory payroll records) even after an erasure request.

You also have the right to nominate another person to exercise these rights on your behalf in the event of death or incapacity, and the right to raise a grievance with us (see "Contact and grievances").

Data security

We protect your data with access controls, encryption in transit, and encryption at rest for sensitive fields such as Aadhaar, PAN, and bank details. Access to sensitive data is limited to authorised staff on a need-to-know basis, and such access is logged.

No system is perfectly secure, but we work to protect your data and, if a breach affecting your data occurs, we will act and notify you and the Data Protection Board as required by the DPDP Act.

Cookies and tracking

We use only the cookies needed to run the site: a session cookie to keep you signed in and a cookie that remembers your language preference. These are required for the service to work.

We do not use third-party advertising or analytics cookies on this site. If we introduce analytics in future, we will update this policy and, where required, ask for your consent first.

Children

Our services are for adults aged 18 and over. We do not knowingly create accounts for, place, or employ anyone under 18. If we learn that we have collected data from a minor, we will delete it. If you believe a minor has given us their data, contact support@univoc.in.

Changes to this policy

We may update this policy as our service, or the law, changes. When we make a material change, we will update the "Last updated" date above and notify registered users by SMS or an in-app message before the change takes effect. Continuing to use the service after that means you accept the updated policy.

Contact and grievances

If you have a question or complaint about how we handle your data, contact our Grievance Officer at support@univoc.in. We will acknowledge your grievance promptly and aim to resolve it within the timelines set by the DPDP Act.

If you are not satisfied with our response, you may escalate your complaint to the Data Protection Board of India.